5.1	SETE forms for distribu-tion shall be contained in an envelope on the outside of which is attached written instructions for distribution as shown in Attachment #3. These instruc-tions shall provide information for the faculty member, the student distributing the SETE forms, and the students filling out the forms.
5.2	During the 8th week of classes, colleges/departments shall prepare and distribute SETE packages to the faculty members whose classes have been selected for student evaluation. Faculty members shall then, at a convenient time during the 9th week of the term, select a student in each class to administer the SETEs in accordance with the written instructions. For courses offered under an alternative time format, SETES will be administered at an appropriate time during one of the last two class sessions. The Student will read the appropriate instructions to the class, distribute the forms, collect the forms, and return the sealed envelope with the completed forms to the appropriate administrative offices. Under certain circum-stances, such as in the case of large-lecture General Education courses, a faculty member may request assistance from their college/department office in the administration of SETEs. Failure on the part of faculty members to carry out scheduled student evaluations may be grounds for disciplinary action. As significant responsibility for the completion of SETEs is placed upon students, disciplinary action should be taken only when it has been determined that faculty were derelict in their role in the SETE process.
5.3	The faculty member teaching the class shall not be present during the administration of SETEs. The faculty member shall refrain from discussing SETEs with students in any manner that would tend to influence how the students would respond to the SETE questions.
5.4	During the time that SETE forms are administered, students shall refrain from discuss-ing with one another the teaching effectiveness of the faculty member being evaluated. Students shall be told (by the person administering the forms) that such discussion is inappropriate, should be reported to the Academic Personnel Office, and may result in invalidation of the SETE results in the affected class. (See Attachment #3.)
5.5	Reports of any inappropriate behavior in the administration of SETEs, whether on the part of faculty or students, shall be referred to the Academic Personnel Office. If, after consulting with the faculty member and thoroughly investigating all such reports, the Associate Provost for Academic Personnel determines that such inappropriateness is indeed likely to have affected the SETE results, the SETEs in question shall be invalidated. All invalidated SETE forms and summary data shall be removed from the Personnel Action File (PAF). The Associate Provost shall submit a memorandum to the PAF indicating that the SETEs have been invalidated, but not specifying the reason. The faculty member and the appropriate department chair shall be notified of this decision. Make-up SETEs should be scheduled at the earliest opportunity to do so. Make-up SETEs do not need to be in the same course in which the SETEs were invalidated.

6.1	Once SETE forms are collected, the designated person in the colleges/departments shall forward completed forms to the Academic Personnel Office for analysis, along with a list of all SETEs scheduled.
6.2	The summary reports shall contain the statistical data shown in the table below for each of the 10 questions on the front of the form. The total number of student respondents shall be printed once on the summary report.

    

	The response frequency is the number of students responding to a particular question. The mean, median, and standard deviation are the standard statistical functions for each question. There shall be no statistical analysis of the questions collect-ively; there shall be no University-wide statistics; nor shall any other statistical data be reported other than those specified in this subsection (6.2). Attachment #4 is a sample summary report.
6.3	Whenever summary reports are ready, these shall be forwarded to Academic Personnel for distribution to faculty members whose classes were SETEd and to appropriate college deans and department chairs. The completed forms shall then be filed in respective faculty PAFs attached to a copy of the summary report.
6.4	On request, faculty members may review the completed forms in appropriate administrative office, once the forms have been filed.
6.5	Cumulative statistical summaries shall be prepared for each faculty member after the end of each quarter in which he or she has classes SETE'd. These cumulative statistical summaries shall consist only of the following: Individual means for all questions for each administration of SETE forms. There shall be no new data that has not been distributed to the faculty member. In addition, for each SETE administration, there would be included the number of respondents; the department, number, and section of the class; and the time of day of the class.

[Since the issue of approving Attachments #1 and #4 was separated at the Senate from the SETE policy itself, Attachment #1 is contained in FSD 87-25B. It is the understanding of the Senate that the current SETE forms will continue to be used until Attachment #1 is separately approved as campus policy].