1.  Purpose

2.  Scheduling

3.  Review Committee

3.1	The size of the review committee shall be agreed upon by the department involved. A suggested range is from three to five members. Faculty members shall be elected to serve on the review committee, must be from the appropriate department and must be full-time tenure-track. In the event that at least three faculty members are not available to serve on the review committee, committee members may be elected from related disciplines. Some departments, because of size, may choose to constitute themselves into a review committee of the whole.
3.2	The school dean may appoint, when possible, a student majoring in a subject within the department. This student must be of senior (4th year) or graduate level and have completed the residency requirement at this University.
3.3	The school dean may appoint a non-academic staff member who holds permanent status within that school.

4.  Charge to the Department Chair Review Committee

4.1	The review committee shall consider the performance of the department chair in the context of the activities of the position. These shall include but may not be necessarily limited to the responsibilities of the position as stated in FAM 245.
4.2	As part of the review process, the review committee shall evaluate that individual's overall effectiveness within the school and the University as a whole, and assess the strengths as and the weaknesses of the performance of the department chair.

5.  Areas of Evaluation

5.1  Leadership

Does the chair foster confidence, trust and respect in terms of leadership? Considerations here might include such items as availability for assistance and consultation, fairness and honesty in dealing with problems, resolution of conflicts, and other items of a general nature related to leadership.

5.2  Fiscal Management

Does the chair maintain the fiscal affairs of the department in an appropriate manner and keep the faculty informed of the same? Considerations here might include items such as preparation and maintenance of the budget, allocation of funds based on department faculty consultation, appropriate purchases and/or repair of equipment, handling of special money allocations, planning new facilities, developing safety rules and regulations, and other items related to the business of the department.

5.3  Instruction

Does the chair maintain appropriate curriculum standards within the department? Does the chair produce a schedule of courses and classes which is balanced and responsive to student needs and was appropriate consultation employed in this process? Consideration in this area might include items such as leadership in developing new and enhanced academic programs and in reviewing the department's curricular offerings, including the department's contribution to the general education program, quality of instruction, and other items related to curriculum and instruction.

5.4  Faculty Relationships

Does the chair maintain appropriate professional relationships with the faculty within the department? Considerations here might include items such as consultative and collegial decision making, performance reviews or periodic evaluations, recruiting practices, concern regarding the issue of diversity, handling of problems and complaints, committee work, assistance in faculty development such as grants and assigned time, and other items related to the faculty of the department.

5.5  Student Relationships

Does the chair maintain appropriate professional relationships with the students? Considerations here might include items such as coordinating student advisement, resolving registration problems, handling student complaints, developing effective programs for outreach and recruitment, being available for advisement and consultation, and other items appropriately related to students.

5.6  Staff Relationships

Does the chair maintain appropriate professional relationships with the members of the non-academic staff of the department? Considerations here might include items such as recruitment, supervision, evaluation of job performance, taking appropriate disciplinary action when needed, concern regarding the issue of diversity, and other items related to non-academic staff.

5.7  Administrative Items

Does the chair handle the administrative affairs of the department in an appropriately professional manner? Consideration here might be items such as representing the department effectively with other department chairs, with the school dean, with other school deans, with central administrators, and university wide; following appropriate procedures for selecting to be SETEd; and other items which are related to the administration of the department.

5.8  Community Relations

Does the chair exercise leadership in establishing liaisons with appropriate community groups, community college colleagues, department alumni, and other off-campus entities? 5.9 Office Management

Does the chair maintain a current knowledge of relevant policies and procedures, follow them appropriately, and carry out day-to-day functions of the office in an orderly and organized manner. This includes, but is not limited to, the office organizational structure, and allocation of responsibilities to the support staff.

6.1	The first meeting of the committee shall be called by the school dean. At this meeting the committee shall select its chair.

6.2      The review committee shall proceed as follows:

6.2.1	Prepare and distribute a survey instrument to constituencies as appropriate. Such instrument should include questions that relate to the department chair's primary areas of responsibilities. (See Attachment A for the Sample Instrument).
6.2.2	Announce to constituents a schedule for personal interviews and open forums. Also announce that signed written statements are also acceptable.
6.2.3	Consider previous periodic review recommendations for improvement, if any.
6.2.4	Interview the department chair and offer an opportunity to discuss with the review committee any major issues which may have arisen or any specific concerns identified during the review process.

7.  The Review Committee's Report, Its Use and Distribution

7.1	After thorough consultation and deliberation, the review committee shall prepare a written report which shall contain the following:

7.1.1	An executive summary of the report.
7.1.2	An analysis of the survey results.
7.1.3	An analysis of all other information obtained from open forums, interviews, and written statements.
7.1.4	An assessment of strengths and weaknesses and an overall evaluation of the department chair's effectiveness with respect to the school and the University as a whole.
7.1.5	An assessment of how well the department chair followed previous recommendations for improvements.
7.1.6	A recommendation for reappointment or non-reappointment for a three year term. If the recommendation is for reappointment, include specific recommendations for improvements.

7.2	The review committee shall then meet with the school dean to present and discuss both the report and the summary.
7.3	Following this meeting and discussion, the school dean shall provide a copy of the report to the department chair who has just been reviewed.
7.4	The department chair may submit a response for inclusion with the committee report.
7.5	Upon acceptance of the report, the review committee's work shall be completed. However, they may be called upon for clarification of portions of the report that may not be clear.
7.6	After review of the report and within a reasonable period of time, the school dean shall meet with the department chair who has been reviewed to discuss the findings of the review committee and the specific recommendations.
7.7	The department chair shall prepare a three-year plan in response to her or his discussions with the school dean regarding the review committee's findings and recommendations.
7.8	The school dean shall then meet with the members of the department whose chair has been reviewed. The purpose of this meeting is to discuss the findings and recommendations of the review committee. At this time, a copy of the executive summary and the plan shall be made available to the members of the department. A copy of the full report and the plan shall be made available to the members of the department in the office of the school dean.

8.  Action by the School Dean:

8.1	The dean shall review the performance of the department chair and prepare a separate recommendation regarding his or her re-appoint-ment or non-reappointment.
8.2	The dean shall then submit all materials to the Vice President for Academic Affairs. These shall include the report, the plan, any response from the department chair, and the dean's recommendation.

9.  Action by the Vice President for Academic Affairs

9.1	Upon receipt of the materials from the dean, the Vice President for Academic Affairs shall review the performance of the department chair and shall make the decision to reappoint or not to reappoint the department chair for another three-year term.
9.2	Notification of this decision shall be in writing to the department chair, the dean, and the faculty and staff of the department.
9.3	If the decision is for non-reappointment, the Vice President for Academic Affairs shall notify the school dean to put into operation the Policy for Recruitment and Appointment of a Department Chair.

10.  General Provisions of the Review

10.1	If a department chair chooses not to serve again, notice must be given in writing no later than the end of the first quarter of the third year of service. In such cases, a review in the Winter Term of the third year of service shall not occur.
10.2	Proceedings of the department chair review committee shall remain confidential.
10.3	The department chair review committee report, along with any response shall become a part of the department chair's PAF.
10.4	A department chair may not participate in his/her own review except to submit the response and meet with the review committee.
10.5	At the conclusion of the review committee's work, all remaining items used in the review process shall be destroyed.

[Supersedes FSD 84-166 R2 (FAM 240)]

______________________________________________________________________________________________

Approved by the Faculty Senate

Jeanne King, Chair

Reviewed by the Council of Academic Deans

Louis Fernandez, Vice President for Academic Affairs

Approved by the President

Albert K. Karnig

Attachment A