REVISIONS
TO THE PROCEDURES FOR THE ELECTION OF
DEPARTMENT EVALUATION COMMITTEES
FAM 315
FSD 91-01.R2
April 2001
| 1. | It is the responsibility of the department chair to initiate and supervise the process for the election of the Department Evaluation Committee. |
| 2. |
Questions on procedures and eligibility shall be addressed to the College Elections Officer, who may consult with the Office of Academic Personnel or the Executive Committee of the Faculty Senate as needed. Election challenges concerning violation of procedure shall be adjudicated by the University Elections Committee. |
| 3. |
Annually, at the very start of the academic year, the department chair shall call for nominations for the three positions on the Department Evaluation Committee. Only tenure-track faculty within the department who are members of bargaining unit 3 are eligible to make nominations. There is no limit to the number of nominations a faculty member may make but each nomination must be in writing and bear the signature of the person making the nomination to affirm that the nomination is coming from within the department. Nominees must be tenured members of bargaining unit 3 and at the rank of Professor or Associate Professor. Faculty in the Faculty Early Retirement Program are not eligible to serve on a Departmental Evaluation Committee. Nominees must be from within the department or from a related academic discipline. Standard nominating forms shall be used. ( See Attachment A .) |
| 4. | Members of a Department Evaluation Committee cannot concurrently serve on the College Evaluation Committee nor the University Evaluation Committee. They may, however, be elected to other Department Evaluation Committees. Also, department chairs cannot serve on the evaluation committee within their own department but may be elected to other department committees. |
| 5. | What constitutes a related discipline is a matter to be determined by the probationary and tenured faculty of each department through the elections process. |
| 6. | If fewer nominations are received than positions available, nominations shall automatically be extended for a period of three days to allow for additional nominations. All members of the department shall be informed in writing of this extension. If there are still fewer nominations than positions, an election shall be held for the nominees available and then the vacancy filled by starting a new election at step 3. |
| 7. | If, after nominations are closed, there are two or more nominees per position from within the department, nominees from related disciplines shall be eliminated. In applying this provision when there are two or three positions, follow the guidelines below: |
a) Three positions
If there are at least two Associate Professor nominees from within the department, then Associate Professors from outside the department are excluded.
If there are six or more nominees from within the department and four or more of them are Professors, exclude all nominees from outside the department.
b) Two positions
If there are at least two Associate Professor nominees from within the department, then Associate Professors from outside the department are excluded.
If there are four or more nominees from within the department and two or more of them are Professors, exclude all nominees from outside the department.
| 8. | The nominating period shall extend for five working days after the day that the call for nominations is placed in department faculty mail boxes. The list of nominees shall be publicly posted in the department office as nominations are received. |
| 9. | Only tenure track faculty within the department who are members of bargaining unit 3 may vote in department evaluation committee elections. This means that department chairs and other unit-three non-MPP administrators with faculty appointments in a department may vote. |
| 10. | Ballots shall be distributed within three working days after nominations close, using the normal Senate procedures for confidential voting. Ballots must be received in the department office no later than four working days after they are placed in the department faculty mail boxes. |
| 11. | Ballots shall be prepared and tallied as follows: |
a) The name of every eligible nominee shall be placed on the ballot. b) If there are more qualified candidates than positions, a ratification/election ballot shall be used (Attachment B ). Otherwise, only a ratification ballot will be needed ( Attachment C ), except for the following special case. If there are more candidates than positions, if no associate professor is currently on the committee and if the number of professor candidates is less than the number of positions, then a ratification ballot shall be used for the professor candidates and a ratification/election ballot used for the associate professor candidates.
c) Ballots shall be opened and counted by the department chair and the college elections officer (or designee for the latter). d) Whenever there is one candidate per position, a candidate is ratified upon receiving a majority of the "acceptable" votes among the valid ballots cast. At this point the election is over. If any positions remain unfilled (due to candidates not being ratified), then a new election will be called to fill those remaining vacant positions. e) For ratification/election ballots, evaluate ratification first. A candidate is ratified upon receiving a majority of the "acceptable" votes among the valid ballots cast. Candidates notratified are disqualified from the preferential count. Preferential votes are tallied according the ballot procedure as described in the Bylaws of the Faculty Senate, Article II, Section 3.H.3). Once one associate professor has been elected, all additional associate professors shall be deemed ineligible for the remaining positions.
| 12. | If the evaluation timetable requires action of a particular department evaluation committee and the department committee is not up to full strength because of failure of the first election cycle to yield three members or because a position has been vacated for any reason, the committee, even at reduced strength, shall complete its responsibilities under the timetable. However, a special/runoff election shall be held at the earliest opportunity to bring the committee up to full strength. |
| 13. | All members of the department are to be notified in writing of the outcome of each election. Results of the election are to be sent to the College Office, the Faculty Senate Office and the Office of Academic Personnel. |
| 14. | All election materials shall be retained in the department office for 30 calendar days after ballots have been counted. These materials shall be available for inspection in the department office. To be valid, election challenges must be filed in writing with the University Elections Committee within five working days from the date that notification of election results are placed in faculty mail boxes. |
DEPARTMENT OF ___________________________
[Note: Only tenured members
of bargaining unit three at the rank of Professor or Associate Professor (not
under consideration for promotion during the academic year) are eligible to
be nominated. No department chair may be nominated for the department evaluation
committee within her or his department. No member of the University Evaluation
Committee is eligible to serve on a department evaluation committee. No member
of a college evaluation committee is eligible to serve on a department evaluation
committee within his or her college. No faculty in the Faculty Early Retirement
Program is eligible to serve on a department evaluation committee.]
_____________________________________________
Printed name of person being nominated
_____________________________________________
___________________
Signature of person being nominated
Date
(This signature indicates a willingness to accept the nomination.)
_____________________________________________
Printed name of person making the nomination
_____________________________________________
___________________
Signature of person making the nomination
Date
[Note: Only persons within the department who are tenure-track faculty and members of bargaining unit three may make nominations. A person within the department may nominate herself or himself. There is no limit to the number of nominations per person.]
DEPARTMENT OF ___________________________
The persons below were nominated to serve on the Department Evaluation Committee. There are ______ openings on this committee. This is a two-part ballot, both parts need to be completed.
1. In the ACCEPTABILITY columns, please mark either "acceptable" or "unacceptable." Failure to vote on acceptability will have the same effect as voting "unacceptable." 2. In the RANK column, please rank order all candidates (including those marked unacceptable) by marking "1" by the name of your 1st choice (most preferred) candidate, "2" by the name of your 2nd choice candidate, "3" by the name of your 3rd choice candidate, and so on.
[Note: Only tenure-track
faculty who are members of bargaining unit three are eligible to vote.)
| ACCEPTABILITY | RANK | ||
| Acceptable | Unacceptable | Candidate | Vote |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
| ______ | ______ | ____________________________________ | ______ |
DEPARTMENT OF ___________________________
The persons below were nominated to serve on the Department Evaluation Committee. They are unopposed for the position(s). Please vote on ratification for each of these candidates by marking in either the "acceptable" or "unacceptable" space next to each candidate. Failure to vote for a candidate will have the same effect as voting "unacceptable."
[Note: Only tenure-track
faculty who are members of bargaining unit three are eligible to vote.]
ACCEPTABILITY
Acceptable Unacceptable Candidate
______ ______ ____________________________________
______ ______ ____________________________________
______
______
____________________________________
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